Here at First Mortgage, we care about our customers, and this care is extended to protecting the security of your data in both online, and offline environments. As the controller of your data, First Mortgage complies with Data Protection laws in the United Kingdom, and the EU General Data Protection Regulation. This document is important as it allows us to explain to you what we will need to do with Your Personal Data, and the various rights you have in relation to Your Personal Data.
Why do we collect your personal data?
We collect personal information about you in order to:
- Allow us to provide suitable advice taking into account your personal circumstances, and to process your application for the advised mortgage or protection product.
- Review your mortgage and protection as part of an on-going client relationship with us as your adviser.
- Respond to complaints and case enquiries.
Your personal information is required to enter into any contract you may undertake with us as your adviser for a mortgage or protection product, and for us to provide information on relevant products and services. Without this information, it would not be possible for us to provide these services.
What personal information do we collect?
The personal information we collect includes (but is not limited to):
- Your name & Date of Birth.
- Your Personal contact details (including address, e-mail and telephone number).
- Income & Employment Details.
- Financial Information (Bank Statements, Income & Expenditure details, Details on savings, debts such as loans and credit cards, other assets and employer & pension provisions).
- Special categories of personal data such as medical history for protection products.
- Other related information to support your application and confirm your identity (such as UK residency status & retirement age).
How do we collect your personal data?
We will collect and record Your Personal Data from a variety of sources, but mainly directly from you. You will usually provide information during the course of our initial meetings or conversations with you to establish your circumstances and needs and preferences in relation to mortgage and protection.
We may also receive information from third party sources such as solicitors, and new home builders should you have consented for them to provide this information to us.
Who do we disclose your personal information to?
We disclose personal information to third parties such as lenders and protection product suppliers, but only what is necessary to conclude the mortgage and/or protection contracts, and the ongoing servicing of these contracts.
To meet our Anti-Money Laundering regulations, we will complete an Anti-Money Laundering check through TransUnion. Personal information is shared with this credit reference agency in order to carry out this check – the way in which this information is handled by TransUnion is detailed on the following webpage: https://www.callcredit.co.uk/legal-information/bureau-privacy-notice
Under limited circumstances, your personal information may be disclosed to third parties as permitted by, or to comply with, applicable laws and regulations, for instance, to meet our obligations to the Financial Conduct Authority (FCA) and when responding to subject access requests, proceedings of a Court of Law or similar legal process, to protect against fraud, and to otherwise co-operate with law enforcement or regulatory authorities.
Limited information may be shared with solicitors and new home builders during the application process, but only where you have provided us with consent to do so.
The personal information you provide will not be passed to any third-party organisation for marketing purposes.
How long is your personal information retained?
If we complete a transaction with a lender or provider on your behalf, we will keep a full record of your interactions with us for the lifetime of the advised product plus a reasonable period to enable us to meet our regulatory obligations and to enable us to answer any complaints that may arise as a result of our advice.
Personal information provided during initial exchanges prior to business being transacted will be deleted from our system after 24 months if no further contact is made. It will be assumed that you do not wish to proceed with our services, and as such we no longer have a requirement to retain this information.
Where is your personal information stored?
Your privacy is important to us and we will keep Your Personal Data secure in accordance with our legal responsibilities. We will take reasonable steps to safeguard Your Personal Data against it being accessed unlawfully or maliciously by a third party.
Your personal information will be held on secure servers and will not be transferred outside of the European Economic Area.
All copies of paperwork provided to us are uploaded to this system, and the copy is disposed of in confidential waste and destroyed on site at regular intervals.
Accessing your personal information
You have the right to access your personal information to check whether it is accurate and up-to-date, you also have the right to receive a copy of the personal information that we process for you.
You have the right to withdraw your consent for us to retain your personal information, however, this information can only be removed should the statutory timescales for retaining the information have lapsed.
The information collected on our website is protected by a variety of recognised techniques to ensure your data is protected. At no stage are you forced to register or provide any information whilst reading the content of our site. When we collect your information, it is screened to ensure its validity and is used for the process of assisting you in your search for mortgage advice from trained industry professionals at your request.
Our website employs cookies, but only for demographic & website analytics packages and services provided by Google.
Changes to our Privacy Notice
We keep our Privacy Notice under regular review. If we make any changes to how we process your personal information in ways you would not reasonably expect, we will contact you and bring these changes to your attention. Our Privacy Notice was last updated on 13th of August 2018.
If you have any questions or complaints relating to how we use your personal information, or if you wish to exercise any of your rights regarding your personal information, please contact [email protected] or write to us at Data Protection, First Mortgage, 30 Walker Street, Edinburgh, EH3 7HR
We will respond to you as soon as is possible. The length of time will depend on the type and complexity of the request, but you will receive a response no later than one month from the initial request.
What if I am still not satisfied?
If you are not satisfied with how the First Mortgage has responded to your enquiry, you have the right to complain to the Information Commissioner’s Office (ICO), who is the regulator for data protection in the United Kingdom.